He Puna Ruku Mātauranga o Whangaruru

Ngāti wai ki uta, Ngāti wai ki tai

Kia Tika Kia Manaaki  Kia Ako Ngātiwai Kia Tū Rangatira ai 

Attendance Management Plan 

Approval: 

Published on: 10 DEC 2025

Effective date: 

Start of Term 1, 2026

Review date: 10/10/2028 

(Reviewed at least every 3 years)

1. Purpose and Strategic Priorities 

This plan outlines He Puna Ruku Mātauranga o Whangaruru approach to identifying, responding to, and reducing student absences, ensuring compliance with the Education and Training Act 2020. Our focus is on supporting our ākonga and whānau to ensure consistent engagement in learning. 

Strategic Priorities 

Regular school attendance is important for students to achieve their educational potential, which aligns with our vision to "provide the opportunity for everyone to reach their potential in a safe and caring environment" and our mission to "provide strong foundations that enable our ākonga to become lifelong learners". 

● Goal: To lift our school's regular attendance rate to 80% by the end of 2028, aligning with the government's 2030 target. 

● Cultural Context: Given that approximately eighty-five percent of our ākonga are Māori, this plan will be implemented with a commitment to whanaungatanga and manaakitanga in all engagement with whānau. 

2. Roles and Responsibilities 

The roles and responsibilities set out below ensure a collective effort in promoting and managing attendance.

Role Responsibilities

Poari Matua 

Responsible for taking all reasonable steps to ensure students attend when the school is open for instruction. Will approve and publish this Attendance Management Plan (AMP).

Tumuaki 

Responsible for developing and implementing a Stepped Attendance Response (STAR) aligned with the 

thresholds. Ensures all student absence is investigated, responded to, and actions are recorded.

Kaiwhakahaere 

Daily monitoring of the electronic roll. Contacting whānau for unexplained absences (first point of

contact). Maintaining accurate and confidential records of all attendance and follow-up actions.

Kaiako 

Accurately mark the electronic roll at the start of the morning and afternoon sessions. Identify and

report patterns of irregular attendance to the Kaiwhakahaere or Leadership Team.

Whānau

Notify the school of a student's absence and the reason on the same day by phone, school app, or email. Ensure their child attends school every day the school is open.

3. Attendance Procedures – Daily Monitoring 

He Puna Ruku Mātauranga o Whangaruru Kura  will use the following processes to monitor and respond to daily attendance. 

1. Recording Attendance: The electronic roll will be marked twice daily by Kaiako before 9:30 am and after the lunch break by  2:00pm. 

2. Identifying Unexplained Absence: The Kaiwhakahere will check the roll for unexplained absences by 10:00 am. 

3. Same-Day Follow-up: For all unexplained absences, the Kaiwhakahaere will initiate a follow-up via text, app notification, or phone call to the whānau/caregiver on the same day. 

4. Escalation: If the absence remains unexplained after the initial contact, a second phone call or email will be made/sent before the end of the school day. 

5. Record Keeping: All communications and the reason for absence will be accurately recorded in the student management system (e.g., using MOE-approved attendance codes). 

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